Meeting Etiquettes are ‘Codes of Conduct’ while attending Meetings. Etiquette refers to good manners required by an individual to find a place in the society. It is imperative to practice good behaviours and etiquettes in order to flourish at your workplace, be liked by people and maintain cordial relationships with clients, customers and colleagues.
Following 10 business meeting etiquettes will give you a better idea on how to maintain a positive, professional image in meetings:
1. Be on time
Make sure you come on time and prepare for the meeting ahead of time. You don’t want to waste anyone else’s time by not being punctual.
2. Make introductions
If everyone doesn’t know one another in the meeting room, you need to make introductions. Try doing this by starting with the person of the highest rank first.
3. Have a strong agenda
This is part of being prepared, but you should have a good, strong agenda so that you can stay on track. If you do get off track, you should have a strong facilitator to get you back on track.
4. Sit appropriately
If it’s a sit-down meeting, you need to adjust your chair so that you’re at equal height with everyone else at the table.
5. Speak up
When people speak in meetings they need to speak loudly enough so that everyone hears what they’re saying. At times, people do not speak loudly enough. And speaking softly is a subtle nonverbal action that can affect your professionalism.
6. Understand the unwritten speaking rules
It’s not polite to interrupt others, but in some meetings, you have to interrupt at some point or you won’t be heard. Understand the rules so that you can have a productive meeting.
7. Do not have your phone out
A lot of people keep their phones on the table during meetings. Don’t do this. Even if you aren’t looking at your phone, it can get distracting if it starts lighting up or making noises.
Put it in your pocket, keep it on vibrate, and leave the room if you have to take the call or return a text. It’s really, really rude to be texting during a meeting.
8. You can drink coffee, but you need permission for anything else
If you’re going to eat, it needs to be OK with the entire group. “You can make noise or give off smells” that are disruptive, so it needs to be OK with everyone.
9. Clean up after yourself
This is especially true if you were drinking or eating during the meeting. You need to clean up after yourself and leave things the way you found them. Otherwise, it’s not professional.
10. Don’t save all your questions for the end
Ask your questions at the appropriate time. Do not be the person who starts “asking questions and adding stuff that doesn’t need to be added” when everyone’s getting ready to go.